Privacy Policy

Promoting Women in Science Privacy Policy

Our Contact Details

Name: Promoting Women in Science

Address: Flat 1D, Portman Mansions, Chiltern Street, London, W1U 5AJ

E-mail: info@pwischarity.org

Date updated: 15 January 2024

The Type of Personal Information We Collect

We currently collect and process the following information:

  • Most commonly personal identifiers, contacts and characteristics (for example, name
  • and contact details)
  • Depending upon your relationship with us we may collect further information including location, gender, employment details, education details, visual images, audio clips, and filmed images to support our marketing activity. Processing means using the data in any way.
  • If you provide us with other information we will retain this unless you expressly ask us to delete this

How We Get Personal Information and Why We Have It

Most of the personal information we process is provided to us directly by you for one of the
following reasons:

  • To respond to queries on the website
  • Through direct communications via email or telephone to conduct the work of the
  • charity
  • In some cases, we may obtain data about you from a third party if we are trying to validate your identity or aspects of the information provided to determine how we work with you
    • Third parties or publicly available sources. We may receive personal data about you from various third parties, including:
    • Identity and Contact Data from schools, colleges, universities, and other educational institutions
    • Identity and Contact Data from our professional partners

We use the information that you have given us in order to:

  • Decide whether the charity wishes to work with you in any aspect of its charitable activities. For example, if we would like to develop a work experience scheme with your organisation.
  • Manage and maintain the ongoing charitable activities of our organisation.
  • Connect you to a more suitable organisation that can meet your needs. For example, if you are an individual seeking direct sponsorship, as our charity does not do that, we may pass your details on to another more appropriate charitable organisation.
  • For research purposes to further our charitable work.
  • We may share your data with Partner organisations such as Newcastle University, EY Foundation Smart Futures. We will not pass your data to third-party marketing companies.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for
processing this information are:

  • Your consent. You can remove your consent at any time. You can do this by contacting info@pwischarity.org
  • where it is necessary for our legitimate interests; this is where we process your personal data to support our activities and help us achieve our charitable aims
  • where we need to use your personal data to comply with the law

Your information is securely stored on our email servers.

Your Data Protection Rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you
think is inaccurate. You also have the right to ask us to complete information you think is
incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in
certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the
processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of
your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal
information you gave us to another organisation, or you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we
have one month to respond to you.

Please contact us at info@pwischarity.org if you wish to make a request.

How to Complain

If you have any concerns about our use of your personal information, you can make a
complaint to us at Promoting Women In Science, 1D, Portman Mansions, Chiltern Street,
London, W1U 5AJ.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk